of the Museum of Romani Culture, a state contributory organization

of 19 August 2011

replacing the Research Rules of 22 October 2007

Part of the treatment regime for collections items (instruction of the Head of the Collection Department no. 1/2011 of 19 August 2011)

laid down in the meaning of § 9 art. 1 point. f) of the Act No. 122/2000 Coll., On protection of museum collections and amending certain other acts, as amended, and in accordance with the Decree No. 275/2000 Coll., implementing the Act No.122 / 2000 Coll.

  1. 1. A researcher is understood to be a person who uses collection items or the expertise of the MRC workers for the purpose of his/her studies.
  2. 2. A researcher may use the museum’s collections for study purposes only under conditions set by these Research Rules.
  3. 3. Only properly registered collection items are lent out for study purposes, the state of which allows their use for research; the items are lent out only in cases, where there is no risk of deterioration or damage of the collection.
  4. 4. Collection items lent out for study purposes are presented to researchers only at the premises of the Museum, in a designated area. A researcher has no access elsewhere. When it is impossible to transfer the collection item to an area designated for study purposes, access to the depository is possible only under presence of the administrator of the depositary concerned.
  5. 5. Collection items from some collections funds can be lent out in a copy for the purposes of distance studying. This form of study is, however, subject to a special price list of the MRC and the information about it are always available to researches from the individual fund administrator (see the MRC Directive No. 19/2007 of 19 October 2007, prices of the services provided).
  6. 6. A person interested in the study must prove his/her identity by presenting the identity card (foreigners may do so with a valid passport). In order to study original items from the collections of the MRC, researchers must have a demonstrable reason, on the basis of which the curator of the collection approves the visit for study purposes. In case the curator has doubts concerning the purposefulness of the study, the head of the Collection Department decides whether to approve the visit.
  7. 7. When the interested person is allowed to study, he/she must fill in the research form (name, address and ID card number), describing specific requirements concerning the study, and he/she must confirm by signature that he/she is acquainted with the Research Rules. Correctly and fully filled research form (see Annex to these Rules) is submitted to the curator of the collection, who authorises the data and the approval by his/her signature.
  8. 8. Before entering the area designated for research, a researcher must leave his/her outer clothing and larger baggage items in the locker room. Access with baggage or outer clothing to the area designated for research is strictly prohibited even in the company of the administrator of the depositary or the curator of the collection.
  9. 9. A researcher is obliged to:
  10. a) follow the instructions of the staff responsible for supervision;
  11. b) respect the times dedicated to studying and other operational regulations of the museum;
  12. c) respect submission deadlines of collection items for study purposes;
  13. d) keep quiet, not eat, drink or smoke in areas designated for studying;
  14. e) require lending of collection items only in accordance with the study programme specified in the research form and in a reasonable amount with regard to space and storage conditions of the Museum;
  15. f) notify in time the requirements for additional study materials and possibly longer interruption of the study;
  16. g) manipulate with borrowed collection items with care and according to the instructions of the curator, in order to avoid their damage, not to interfere with the system of material arrangement, not to write into the documents and books and not to cause their mechanical damage; it is prohibited to copy items without authorization, scan them, take photos of collections or make any video recordings;
  17. h) if you wish to obtain a reproduction of a specific collection item (Xerox, photo, scan, etc.), you should ask the curator who will process the request, if approved by the director (represented in his/her absence by the head of the Collection Department), in accordance with the special price list of the MRC (see the MRC Directive No. 19/2007 of 19 October 2007, prices of the services provided);
  18. i) it is strictly prohibited to use own reproduction techniques (scanner, camera, etc.) to copy collection materials; in case of other materials it is only possible, if authorised by the head of the Collection Department;
  19. j) return the borrowed collection items in the state they were submitted for study purposes;
  20. k) upon publication of study results it is necessary to cite properly the name of the Museum and the related inventory number of the collection item;
  21. l) submit or send to the Museum at least one copy of the publication, in which results of the study were published.
  22. 10. Failure of the researcher to comply with the obligations set out in the Research Rules may result in exclusion from the study, prohibition of further studies, eventually in application of requirements concerning damages caused by the researcher.
  23. 11. In relation to the researcher, who has been granted permission, the Museum is obliged to:
  24. a) provide the required collection items within a mutually agreed deadline and in the extent and number shown in the research form;
  25. b) create conditions necessary for studying;
  26. c) allow the use of specialized library of the Museum in relation to the studied topic and provide additional technical information to the researcher, if requested, but only through the relevant specialist of the MRC.
  27. 12. If the researcher asks for collection items, which require special protection, or objects that are not eligible for study purposes or which attract an extraordinary risk of damage, etc., the director of the Museum decides, whether the item can be studied. The Museum has the right to refuse to lend such collection items for study purposes or to establish special conditions for such studies.
  28. 13. It is not possible to study collection items, which have been deposited in the MRC depositories on the basis of a loan contract, unless their owner expresses explicit consent with their use.
  29. 14. The staff of the Museum responsible for collection items must check their numbers and status when lending them out for study purposes to the researcher, as well as at the moment they are returned. Eventual detected defects or damage must be immediately reported to the head of the Collection Department; with his/her assistance, a protocol about the damage of the collection item must be drawn up and signed by the person responsible for the damage.
  30. 15. These Research Rules shall apply to collection items kept in the premises of the Museum of Romani Culture. Having read them, the researcher must commit himself/herself to their compliance, which he/she confirms by signing the research form (see Annex No. 1). The research form consists of two pages printed on one sheet of paper.
  31. 16. Areas dedicated to studying
  32. a) researchers in the library and the non-collection fund of the reflection of the Roma in the press use the study hall on the second floor of the MRC;
  33. b) researchers in the collection funds of crafts, documentation of Roma dwellings, documentation of Roma interior furnishings, textiles, jewellery, echoes, posters, written materials, auto-documentation and video-documentation and in the non-collection Fund of Copies of Archival Documents can use the reading room on the second floor of the MRC or the meeting room on the 3rd floor of the MRC;
  34. c) researchers in the collection funds of audio-documentation and photo-documentation can use the common space at the loft of the MRC;
  35. d) in addition to these spaces, researchers can in exceptional circumstances (when it is necessary to use technology) use the study room of the curator.
  36. 17.Responsibilities of the curator during communication with researchers:
    1. a) the curator must not accept a researcher who is wearing outer clothing or has as large baggage (see point 8 of these Rules);
    2. b) the curator is obliged to acquaint researchers with the Research Rules and price list of the services provided by the MRC (see the MRC Directive No. 19/2007 of 19 October 2007, prices of the services provided);
    3. c) the curator is responsible for the researchers during their studies and manipulation with collection items, he/she must therefore have a constant knowledge of where the researcher and individual items are to be found and the items are not handled in contrast with these Rules;
    4. d) the curator is obliged to inform researchers about the rules for manipulation with collections items and their protection against external harmful influences. The curator shall ensure that the researcher respects these rules without any exception;
    5. e) the curator shall accept money for making copies in accordance with point 9h) of these Rules only on the basis of a receipt which he/she then passes to the secretary of the MRC;
    6. f) rare or very old collection items of a documentary nature can not be copied, only scanned; and the curator is obliged to pass the resulting scan to the Department of Photo-Documentation for the purpose of its registration in collections.

PhDr. Jana Horváthová,